How to manage a huge project

ING Kids Rock - sponsored by San Antonio Sports Foundation

ING Kids Rock – sponsored by San Antonio Sports Foundation (image used with permission)

A lot of folks just dive into a big project without giving it much thought, so they soon find themselves a bit lost. After spinning a little while longer and not feeling like they’re getting anywhere, OVERWHELM sets in. Once good ol’ Overwhelm enters the picture, the brain begins to shut down, decisions can’t be made, and soon the towel is thrown in.


Instead of just diving in blindly, it’s important to take the time to plan what you’re doing.

What are your goals?

What materials and resources will you need?

What steps will you need to take to get there?

How much time will each of these steps take?


By breaking a big project down into smaller pieces, it becomes much more manageable. For a “real life” example, let’s look at what the San Antonio Sports Foundation did with their ING Kids Rock program. A marathon is 26.2 miles. That’s a heck of a long distance to run. If you’re only five years old, it will seem like foooooooorrrrrrrrrrrrrrrrrrever, and you may not want to do it. Instead of having kinder through second graders attempt to run a marathon in one day, they’ve broken down the task into manageable chunks. The kiddos will run a little each day at school until they hit 25.2 miles. The grand hurrah of their last mile will take place during the San Antonio Rock n’ Roll Marathon weekend events.


The children will be able to say they’ve run 26.2 miles. It wasn’t all at once, but they’ll still get the job done. And that’s what matters.

About Helene Segura

Helene Segura teaches go-getters how to use their time more efficiently in order to have a more peaceful life. For details about her, be sure to visit

  • PM Hut
    Posted at 13:43h, 25 September

    Hi Helene,

    Actually the best way to manage a huge project is to split that project into smaller, manageable projects and allocate a project manager for each of these subprojects. The main project will then be a program and will be managed by a program manager.

    • LivingOrderSA
      Posted at 16:55h, 25 September

      Thanks for stopping by! This is an excellent way to do it if you have the luxury of project managers. The overwhelm sets in because so many people don’t have others who can help and can’t afford to hire someone to delegate to. If you have a team who can serve as your project managers, go for it! Happy Tuesday!

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