Apps and programs for operating in THE CLOUD

THE CLOUD. That term just cracks me up. Who came up with that term to explain where the Internet is? What will it be called in a couple of years? Alas, I digress. I attended a workshop presented by Caroline Green and Ivan Drucker at NAPO Conference in Baltimore. For those of you figuring out your way through the clouds, here are the apps they discussed:


1. Google Docs: Free, share documents with others, can work on document “live”

2. Dropbox: Free for up to 2GB, allows sharing

3. Document signing: EchoSign, free to demo then $15/month, and DocuSign, free to demo then $15/month


1. Dropbox – see above

2. Evernote: free; like a file cabinet/bulletin board combo

3. Neat: they have software with OCR that helps their scanner “talk” to your printer; they’re coming out with cloud storage soon for a fee


1. QuickBooks Online: monthly fee

2. Mint: Free, with some reports

To Dos

1. Remember the Milk: free; works with iPhone, Droid

2. Todo: $5; works with iPhone, Droid

Project Management

1. Basecamp, starts at $50/month – calendar, to do lists, files

2. Zoho, starts at $20/month – calendar, to do’s, assign tasks, files, chat (but website not as nice as Basecamp according to the presenters)

CRM (Client Relationship Management)

1. Highrise, starts at $24/month

2. Salesforce, #1 CRM provider according to the presenters; starts at $15/month


1. Bookmarks: Xmarks, works with Firefox, Chrome, IE, Safari; free for basic plan, $12/year for sync with iPhone, iPad, Droid, BlackBerry. iCloud, for Safari and Internet Explorer bookmarks, syncs with iPhone and iPad, free. Firefox, built-in bookmark sync, with Firefox on other computers only, free.

2. Music: iTunes Match in iCloud, syncs with iPhone and iPad, $25/year. Google Play, syncs with Droid. Amazon CloudDrive, free for 5GB, paid plans start at $20/year for 20GB.

3: Photos: Flickr, Shutterfly, iCloud Photo Stream

Password Management

1. 1Password which can sync using Dropbox

2. Passpack for multiple people sharing passwords

Backup for Computers

1. Crashplan, enterprise, secure; starts at $5/month

2. Carbonite, from $59/year

3. Mozy $6/month per computer.

For other reports from Conference, see my posts about office supplies and online calendars.

About Helene Segura

Helene Segura teaches go-getters how to use their time more efficiently in order to have a more peaceful life. For details about her, be sure to visit

  • Denise
    Posted at 14:20h, 25 April

    Thank you, Helene!! This resource list is fantastic. I immediately went to Crashplan and am backing up now. It was SUPER EASY!! Why is it that the really important things like finding an online backup service, writing a will, shopping for life insurance always get pushed to the back burner?! Oh yes, it’s because they aren’t any fun. But OH SO IMPORTANT!!!

    • LivingOrderSA
      Posted at 11:07h, 30 April

      Denise, congratulations to you for taking action!! In the event of a crash, you won’t spend days crying and wishing you’d gotten your computer backed up. Way to go!!

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